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A good voicemail greeting says who the caller has reached, why nobody is picking up and what to do next. Three or four short sentences are enough; any longer and people ring off before the tone.
Swap the square-bracketed parts for your own details and press play in the generator.
Thank you for calling Harrowfield Group. Our office is open Monday to Friday, from nine in the morning until half past five. Do leave a message after the tone and we'll ring you back on the next working day.
Every one of us at [Company] is on another call just now, so the voicemail has picked up. Leave your name, your number and what it's about after the tone, and we'll call you back before [time] today.
Hello, this is [First name] [Surname], [job title] at [Company]. I'm in a meeting until [time]. Your message reaches me straight after the meeting; for anything that cannot wait, press zero and reception will help.
[First name] at [Business name] here, with a customer and unable to answer. Give me your name, a number and the postcode of the job, and I'll get back to you after work today.
You've reached the reception desk at [Practice name]. We're helping someone in person at the moment. Please leave a short message with a number we can call back. For appointments, you can also book online at [web address].
[Shop name] trades Tuesday to Saturday, 09:30 to 17:30, and this call has gone to our answerphone. Leave your message after the tone and someone from the shop floor will ring you back during opening hours.
Callers decide in two seconds whether they have the right number. Let them hear your company name before any pleasantries.
“Name, number and what it’s about” gets you useful messages. Five options in a row get you hesitant callers who leave nothing.
A same-day callback sounds great until Friday afternoon. Pick a promise the team meets every week, such as “within one working day”.
Beyond that, a share of callers hang up before the beep. Car park details and directions belong on your website.
Ten to twenty seconds. That is time enough to say who you are, why nobody is answering and what the caller should do.
A short, quiet intro gives a polished impression. Keep the music well below the voice so the instruction before the tone stays clear.
Only if someone really answers it. Put it at the end and read it in groups, for example “oh seven seven, double one…”. Otherwise offer an email address or your website.
Free preview, no subscription. €19 (approx. £17) per finished greeting.
