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Voicemail Greetings for Small Business

Solo, team and seasonal voicemail greetings that don't sound generic. Pick the script that fits, customize the placeholders, and produce the recording in our generator.

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Small business owner

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Hi, you've reached Tom at Kestrel Joinery. I'm on a job at the moment and can't pick up. Leave your name, your number and what you need doing, and I'll call you back this evening.

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Solo professional / freelancer

Solo

Hi, this is [Name] of [Business]. I'm on calls right now. Leave your name and number, and I'll call you back today. For a faster reply, email [email].

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Solo

Thanks for calling [Name] at [Business]. I'm with a client at the moment. Leave a message with your name, number and what you're working on, and I'll get back to you within four business hours.

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Solo

Hi, you've reached [Name]. I'm out of office today. For anything urgent, please email [email] — I check it during the day. Otherwise, leave a message and I'll be in touch tomorrow.

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Small team (2–10 people)

Team

Thank you for calling [Company]. Our small team is helping other clients right now. Leave your name, number and a short message, and one of us will call you back within one business day.

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Team

You've reached [Company]. We're a small team and we don't miss messages — leave your name and number, and we'll be back to you the same day if at all possible.

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Team

Hi, thanks for calling [Company]. We can't take your call at the moment. The fastest way to reach us is email at [email]. Otherwise, leave a message and we'll call you back today.

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Seasonal business

Seasonal

Thank you for calling [Business]. Our season runs from [month] through [month]. We're currently closed for the off-season and will reopen on [reopen date]. To book ahead, please email [email] or visit [URL].

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Seasonal

You've reached [Business]. We're open for our [winter / summer / season] season. Leave a message and we'll get back to you within one business day.

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Seasonal

Hi, you've reached [Business]. Our season ended on [date] and we'll reopen on [reopen date]. For off-season inquiries, please email [email]. We'll respond within one business week.

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Service trade (plumbing, HVAC, electrical)

Trades

Thank you for calling [Business]. Our office is closed for the day. For after-hours emergencies — burst pipes, no heat, no power — press 1 to reach our on-call technician. For all other matters, leave a message and we'll return your call when we reopen at 8 a.m.

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Trades

You've reached [Business]. We're on a job right now. Leave your name, address and the issue you're seeing, and we'll call you back as soon as we're free — usually within two hours.

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Retail / boutique

Retail

Thank you for calling [Store]. Our hours are 10 a.m. to 7 p.m. Tuesday through Sunday. For special orders or holds, leave a message with your name and number, and we'll call you back during opening hours.

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Retail

Hi, you've reached [Store]. We're currently helping other customers in the shop. Leave a message with your name and what you're looking for, and we'll get back to you when things slow down.

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Coaching / consulting

Coaching

Hi, this is [Name] at [Practice]. I'm in a session right now. Leave your name and a brief note, and I'll get back to you between sessions today. For booking, visit [calendar URL].

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Coaching

You've reached [Name]. I keep my schedule full to give every client real attention. Leave a message and I'll call you back the same day, or book directly at [calendar URL].

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Frequently asked questions

Only if your customers prefer it. Many solo professionals do better with a personal, named greeting ("Hi, this is Sarah") because it builds trust. Use whatever fits your brand.

For a small business, once a quarter is reasonable — plus immediate updates around vacation, holidays and major hour changes.

No — too long, too transactional. Mention pricing on your website. Keep the voicemail focused on getting the caller to take a useful next step.

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