Generate Auto Attendant Greetings for IVR & Phone Menus
Welcome message, menu options, fallback prompts — all in one project, all in the same voice. Built for RingCentral, Microsoft Teams, Zoom Phone, Nextiva and any other auto-attendant-capable system.
- One voice across every menu option — no studio mismatches
- Multilingual menus with consistent tone
- Custom pauses for natural pacing between options
- Phone-system-ready MP3 — drop in and go
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Anatomy of a great auto attendant greeting
- The welcome (3–5 sec)
Company name + a friendly cue. "Thank you for calling [Company]." Done. - The menu (15–25 sec)
Three to five options. Most-used option first. Speak the action before the number ("for Sales, press 1"). - The fallback
"If you'd like to speak with an operator, press 0." Always offer it.
- The repeat option
"To hear these options again, press 9." Useful for older callers and bad connections. - Hours mention
If your menu changes after hours, mention business hours upfront so callers don't navigate to a closed line. - Confirmation prompts
"You selected Support — connecting now." Reassures the caller they pressed the right number.
Auto attendant script examples
Thank you for calling [Company]. To reach our team faster, please choose from the following options. For Sales, press 1. For Support, press 2. For all other inquiries or to speak with an operator, press 0.
Thank you for calling [Company]. Our offices are closed and will reopen at 9 a.m. on the next business day. To leave a message for Sales, press 1. For Support, press 2. For an emergency on-call line, press 9.
Thank you for calling [Company]. To continue in English, press 1. Para continuar en Español, marque dos. Pour continuer en Français, appuyez sur trois.
Thank you for calling [Practice Name]. If this is a medical emergency, please hang up and dial 911. To schedule or change an appointment, press 1. To reach the billing department, press 2. To speak with the front desk, press 0.
Thank you for calling [Company]. Our offices are closed for the holidays from [start date] to [end date]. To leave a message that we'll return on [reopen date], press 1. For an emergency, press 9. Wishing you a wonderful holiday season.
Compatible with your phone system
RingCentral
Upload IVR audio files into RingCentral auto attendants and call-routing menus.
Microsoft Teams
Configure Teams Phone auto attendants with custom welcome and menu audio.
Zoom Phone
Replace default IVR prompts on Zoom Phone auto receptionists.
Nextiva
Upload custom audio to NextOS auto attendants and call flows.
Why phonegreetings.ai for IVR audio
One project, every prompt
Welcome, menu, fallback, after-hours — produce all of it in the same project so voice and tone stay perfectly consistent.
Multilingual without re-recording
Add Spanish, French, German or any of 30+ languages to the same menu — same voice, translated automatically.
Phone-system-ready
Each export is mastered for IVR audio: clear, normalized, and in the format your platform expects.
Free preview · Pay only when you download
Frequently asked questions
What is an auto attendant greeting?
The recorded message that plays when callers reach your phone system's automated menu — for example "Press 1 for Sales, 2 for Support". A good auto attendant greets callers, lists the options clearly, and routes them quickly.
How many menu options should I offer?
Three to five is the sweet spot. More than five and callers stop listening. Group similar options under one number and use a sub-menu if you really need more.
Should the greeting and the menu options use the same voice?
Yes — consistency is what makes a phone tree feel professional. Our generator lets you produce the welcome, the menu and the fallback messages in one project so the voice stays identical.
How long should the welcome part be?
Five to seven seconds. Identify your business, then move straight to the menu. Long welcomes annoy returning callers who already know where they want to go.
Can I include a "press 0 for an operator" option?
Yes — and you should. Some callers will never use a menu. A clear "press 0 to speak with someone" option reduces frustration and abandoned calls.
Create your phone greeting online
Type your script, choose an AI voice, preview your greeting for free and download the finished audio when you are happy with it.
The future of phone greetings.
Free consultation at hello@phonegreetings.ai