Out-of-Office Voicemail Greeting Examples & Generator
Vacation, sick leave, conferences, sabbaticals — set clear expectations so callers know exactly when you\'ll be back.
Open the generatorWhat every Out-of-Office greeting should mention
- Return date — concrete, not "soon"
- Backup contact — name + email + phone
- What kinds of issues to escalate — "anything urgent" or specific scenarios
- What you\'ll do on return — respond in order received, prioritize by urgency, etc.
- How to leave a message — keep it short, name + number + reason
Hi, you've reached [Name]. I'm on vacation through [date] with limited access to messages. For anything urgent before then, please contact [colleague] at [email]. Otherwise, leave a message and I'll respond when I return on [reopen date].
Thanks for calling. I'm taking a short break and will be back at my desk on [date]. For urgent matters, please reach out to [colleague]. Otherwise, leave a message and I'll get back to you when I return.
You've reached [Name] at [Company]. I'm at [conference name] this week with limited phone access. I'll respond to messages each evening. For anything time-sensitive, email [email] or contact [colleague] at [phone].
Hi, this is [Name] at [Company]. I'm out today and will return on [date]. For anything urgent, please contact [colleague] at [email]. Otherwise, leave a message and I'll respond when I'm back.
You've reached [Name]. I'm out of office for an extended period and won't be able to return calls until [date]. During my absence, please contact [colleague] at [email] for all matters related to my work.
Thank you for calling. I'm on parental leave through [date]. While I'm out, please contact [colleague] at [email] for anything related to my accounts. I'll respond to non-urgent messages when I return.
You've reached [Name] at [Company]. I'm on sabbatical through [date]. During this time, [colleague] is covering my accounts and can be reached at [email]. I'll respond to messages on my return.
Hi, this is [Name]. I'm out of office for a few days. For anything urgent, please contact [colleague] at [email]. Otherwise, leave a message and I'll respond when I'm back.
Thanks for calling. I'm off through [day], back in the office at 9 a.m. [day after]. For urgent matters, please email [email]. Otherwise, leave a message and I'll get back to you Monday morning.
You've reached [Name]. I'm out of office through [date] and will respond to messages when I return. For time-sensitive matters, please email [email] — I'll check it once a day during my absence.
Frequently asked questions
Should I name a backup colleague in my Out-of-Office greeting?
Yes — for vacation, conferences and known absences. Always check with the colleague first that they're happy to be the contact during that period.
How specific should I be about the reason I'm out?
State the duration ("through July 18"), not the reason. "On vacation", "at a conference" or "out of office" is enough — callers don't need medical or personal details.
Do I need to update the greeting daily during a long absence?
No. One greeting that covers the full absence is fine. Just make sure the return date is correct.
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